Skip to content

Using the printers to print, copy and scan

Printing at OHBA

For printing at FMRIB, skip this section.

OHBA have two networked printers. An HP Colour Laserjet M553 and a ​HP LaserJet M506.

An MSD_IT account is required and access is via MSD-IT's iPrint application. Instructions from MSD-IT are available here.

​Login to iPrint and install the iPrint software client by clicking the link at the top of the page. Once this is done, select the printer to install. You may access the OHBA printers from Eduroam/OWL via MSD-IT VPN or from Ethernet at OHBA.

If you can't complete the installation and see an Access denied message you may not have granted access to the print queue. Contact MSD-IT or Psychiatry​ IT support to request access to your chosen print queue.

We are aware of some Mac users experiencing issues with iPrint. If you are using Safari you may need to open your Safari preferences and add ​iPrint to the list of sites permitted to present a pop-up window. ​​If you continue to experience issues please try Chrome browser which is known to work.​

Printing at FMRIB

The OxCIN printers use a print job hold and release mechanism. This means that your job only releases from the printer when you are at the printer waiting to collect the output. This also allows you to print and collect from any FMRIB printer (subject to device capabilities, e.g. A3 vs A4).

To be able to print your computer must be on the FMRIB network (ethernet or VPN).

Printing a document from your computer

  1. Make sure you have the printer software installed. Instructions to install the printer software can be found in the software section.
  2. Find the item you want to print. Go to the programs File > Print (or equivalent) menu to print to the print server.
  3. Select the WIN Printers print pool, and choose the print options that you require.
  4. Click Print to send the documents to the printer pool.
  5. Go to a printer to release the item and collect the print (see more about releasing the print job below).

Jobs not printed within a few days will be removed from the printer pool queue.

Printing a document from the web interface

For simple prints not requiring advanced options (like stapling, non-standard collation options, higher/lower quality printouts) then it is possible to upload PDF documents via the print server web interface.

  1. Log into https://printing.fmrib.ox.ac.uk:9192
  2. Click on the 'Web Print' link at the bottom of the tool bar on the left of the screen.
  3. Follow the workflow to upload and print your document.
  4. Visit the nearest printer and login to release your document (see more about releasing the print job below).

WIN printers are stocked with ISO paper sizes A4 and A3. this can cause issues with documents formatted for alternate paper sizes, most commonly US Letter.

Most software will allow you to select an appropriate paper size using a Page Setup menu item or within the print dialogue. Chrome and Firefox typically don't use the system printing facility, so need additional configuration/steps.

Printing from Chrome: To print, right click and select Print > More settings in the print dialogue. Select A4 (or A3) from the paper size drop-down. Chrome should remember this as the default going forward.

Printing from Firefox: Either always use More settings > Print using system dialog... or in the URL bar enter about:config, accept the warning message and then search for Print. You will find lots of options for the printing system. The important ones here are:

  • print.printer_WINPrinters.print_paper_id
  • print.printer_Mozilla_Save_to_PDF.print_paper_id

N.B. If you are using one of the Windows multi-user driver installs or a departmental iMac, the first item in this list may have a slightly different name, but will start WINPrinters. To change the default paper size, click the pencil icon to the right of the entry and change the text from 'na_letter' or 'na_letter_8.5x11in' to 'iso_a4' and click the tick icon.

Releasing a print job

Once you have printed a document on your computer, go to your nearest printer and sign in.

To sign in, tap the screen to wake the printer and then present your University card to the card reader to the right of (A3 printers) or behind (A4 printer) the screen. If this is the first time you are printing you will be required to register your card.

If you are not using your card or your card has not been registered, you can tap on the username field to open a virtual keyboard allowing you to login using your WIN computer account credentials. If you presented an un-registered card then this will now associate your card with your account.

To avoid touching the printer, you may release your print job via the print server website. See Remote Job Release below.

Once logged in, you will be presented with the PaperCut features page.

There are three icons: Print release; Device functions; Scan.

To release a print job: 1. Sign in on a FMRIB printer. 2. Press the Print Release button icon. 2. Tick the jobs you wish to print (tick Select all jobs if you require all of them). 3. Press the Print icon. 4. Click the 'Log out' button to return to the PaperCut login page when you are finished.

Other options include printing the document in greyscale rather than colour, enabling two-sided printing if not selected at print time on your computer and deleting the job (bin icon).​​ Further details about the job can be viewed by touching the arrow to the right of the print job. You can use this to increase the number of copies of a print job.

Scanning a document

  1. Sign in on a FMRIB printer.
  2. Press the Scan button icon.
  3. Select Scan to My Email and select the appropriate presets (see below).

On the scan page you can modify the subject and file name as required and on the right change the settings of the scanner. For separate pages singly or in a bundle place these in the document feeder on the top of the device, page to be copied first facing upwards. For bulky items or stapled bundles lift the lid to access the flat-bed scanner.

To carry out a scan with these defaults, press Start scanning or tick the Prompt for more pages if you are scanning items on the flat-bed and wish them to all appear in a single document.

To access the additional scan options - e.g. 2-sided scanning tap the Settings button.

Scanning options include single/double sided, orientation, output size, file type, resolution and colour depth.

Copying

  1. Sign in on a FMRIB printer.
  2. Press the Device functions button icon.
  3. Select the copier application from there.

Remote job release

To avoid touching the control panel it is possible to release a job to the printer via a web page. If your document is in any way sensitive you should either use the normal release mechanism detailed above or bring your laptop with you and release the job ONLY when you are at the printer.

To access the release pages visit the printer server web page at https://printing.fmrib.ox.ac.uk:9192/ and log in with your OxCIN IT account details.

Once logged in, click on Jobs Pending Release > Release All or Jobs Pending Release > Print next to a specific print job.

Now choose the printer to release to by clicking on the green printer name - use the Location column to identify the printer's location.